Quillix Content Management is filing cabinet software that helps organizations acquire and organize electronic documents quickly and easily. Quillix Content repositories are designed and managed by persons in your organization that have been trained to use the Quillix Content Administrator application; most likely a system administrator or business process administrator. Each repository is designed with fields and queries. Documents are created in Quillix Content Management by providing field values and attaching one or more files. Queries are used to find documents that have been filed into a repository. Depending on the permissions you were given, you can view, edit and/or delete the field values and files.
The following terms, Repository, Query, Document, Field and File are used throughout the Quillix Content product.
Repository
A Repository is a collection of documents with shared Field and Query definitions. That means that every document in a single repository has the same Fields (but different values) and the same Queries.
Query
A Query is used to find documents in a Repository. The System Administrator will usually setup the query with some blank values for you to fill in to search for documents.
Document
A Document is a collection of Field values and files that are assigned to that document. Usually, the files are TIFF or JPEG images or PDF files. But, any type of file can be stored in Quillix Content Management.
Field
A Field is a value to be associated with a document. Every field has a type and some may have a mask. The type is one of the following:
Date, Time and DateTime fields usually display a mask to guide you in entering a proper value. For example, a date field may display a mask of "mm/dd/yyyy". Your input will be constrained to digits only and to values that will make sense for the date type. In other words, you can't enter '15' or 'NO' for the month portion of the date.
The designer of your repository may add a mask to a String field. Masks are commonly used for ZIP codes, phone numbers, Social Security Numbers and Credit Card numbers. The designer can create custom masks to enforce business rules for any other fields. When a field has a mask, your input must conform to the applied mask.
The designer may also add masks to number fields, both whole and floating point. These masks determine the minimum and maximum value for the field and the number of decimal places.
File
Files are added to the document. Image formats (JPEG, TIFF, PNG, BMP, GIF, etc) and PDF files are displayed in the Quillix Content Client by the Viewer. Other file types must be downloaded and viewed outside of Quillix Content Client.
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